Providing outstanding customer service is one of the best ways to help your business to grow. Customer support can be a complicated area, and it can take up a lot of resources, but most businesses understand that it is essential.
One of the ways to improve your customer support and provide a better experience is to use specialist software. ITSM software usually comes with service desk features that can make the process a lot more efficient.
But there are lots of types of solutions available, so how should you choose the right one for your business? Here are some of the main factors to consider.
Determine Your Requirements
Before you choose help desk software, first you need to decide upon your requirements. The first thing to decide on is whether you are looking for a SaaS solution or an on-premises deployment.
SaaS solutions are hosted in the cloud and managed for you, but they require a constant internet connection. On-premises solutions require investment in hardware and you will need an IT professional to manage yours.
There are pros and cons of both, so decide which is the right option for you, and then you can start to look at the specific features that you need.
Check the Features Provided
Start looking at different software solutions and pay attention to the features that they provide. They all differ, but some features are particularly useful.
A knowledge base, for example, is one of the features you are likely to want. This is where you can gather answers and information and put it in one place. Your end users can then search for answers quickly without having to contact your support agents, and this saves time on both sides.
Automation features are also useful. For example, you might be able to send an auto reply to explain that you are looking into the problem so that the end user knows their issue is being handled.
Or you could answer common questions automatically to save time, known as ticket deflection. When an end user starts writing a question, it suggests answers to help resolve the issue, saving more time.
A live chat feature can also be useful. This way, end users can speak to a real person without having to wait for their email to receive a reply.
Remote control is another useful feature. This allows service desk agents to sort out issues remotely, saving time and hassle for the end user.
These are just some of the features to consider, so look into them and decide which ones look right for your business. Then you can start comparing the vendors more accurately.
Research Those that Look Promising
Once you have a list of what you are looking for from your software, start researching vendors. Look through recommended lists, read third-party reviews, and get a general feel for the different solutions.
Keep a record of the ones that look interesting in a spreadsheet and include all the relevant details so you can quickly compare them. And make sure you only consider vendors that have good reputations.
Ask the Vendor Questions
Once you have narrowed your options down further, start contacting the vendors to ask them specific questions. Ask them about the features, how these will help you, what happens if something goes wrong, and anything else.
As well as finding out further information, the benefit of this is that you will also get a good understanding of how the vendor deals with their customers. This can provide you with insight into how they will answer your questions if problems arise in the future.
Good customer support is essential, so this gives you a chance to find out what the vendor’s support is like before you purchase their solution.
Consider the Cost
Finally, make sure you have a clear idea of your budget. Helpdesk software can be a large investment but the ROI can be excellent. You can save a lot of time and resources with the right software, so keep that in mind.
If you find a suitable solution that costs more than the others, don’t dismiss it because of the price. Consider how it could actually help you to save more money through the useful features that it includes. Then base your decision on the overall value it provides.
Find the Right Software for Your Needs
These are some of the most important considerations to keep in mind when you choose your helpdesk support software. Start by considering your requirements and deciding on the features you want, then look at all the options available and compare them based on price, customer support, and more.
You’ll soon find the right solution for your business, and you can then take advantage of all the benefits this software provides.